Accounting Coordinator

Accounting Coordinator
BIG Construction
Chicago, IL
Reports to:
Accounting Systems Manager
April 5, 2023


The Accounting Coordinator reports directly to the Accounting Systems Manager and is responsible for preparing, recording, and administering the daily transactional and administrative activity of the accounting department in order to support revenue-generating projects. In the performance of this role, the Accounting Coordinator is responsible for protecting and promoting the interest of BIG Construction in all matters. The Accounting Coordinator is expected to maintain positive and effective working relationships with both BIG team members and external project partners.

key responsibilities

· Daily support of the accounting team and project management team

· Coordinate the monthly billing process with the project management team

· Efficiently maintain the fast flow of electronic and hard copy documents while ensuring accuracy and completeness

· Investigate and resolve billing and payment inquiries from both internal and external stakeholders

· Performs clerical functions incidental to accounting activities (AR, AP, GL)

· Post transactions into financi­­­­­­­­al management software and update spreadsheets

· Reconcile bank and credit card statements

· Assist with the implementation of systems and procedures

· Assist on an ad-hoc basis with special projects and other duties as needed or assigned

qualifications & experience

· 1-3 years professional experience or education in a related field or function

· Highly motivated and interested in challenging the status quo with willingness to ask questions and propose solutions

· High level of accuracy, detail orientation, organization, and professionalism

· Proven ability to independently multi-task and efficiently prioritize responsibilities

· Ability to adhere to monthly, quarterly and annual deadlines

knowledge & skills

  • Strong written and verbal communication skills,as well as the ability to build strong interpersonal relationships.
  • Able to apply innovative and effective techniques to maximize personal performance.
  • Highly motivated and interested in challenging the status quo, isn’t afraid to ask questions and propose solutions.
  • Detail-oriented and organized.
  • Strong computer skills as well as a familiarity with the programs offered by Microsoft Office.
  • Self-motivated with the ability to work independently and as a member of a team.

physical demands

  • Ability to remain in a seated position for the majority of the day while in the home office (between 70% -100% of work time)operating a computer, phone, and other office equipment, i.e., a copier and computer printer (between 70% -100% of work time).
  • Ability to lift or move supplies, equipment,boxes, documents and materials weighing up to 40 lbs (occasionally heavier than 40 lbs) in the office suite or at worksites (i.e., vendor sites, client sites,etc.).
  • Must be able to communicate via phone, email,and in-person with colleagues and professional contacts (i.e., vendors, support service providers, etc.) for the majority of the day (between 70% -100% of work time).

Additional Eligibility Criteria

  • Regular communication with internal and external constituents is required, including occasionally
    outside of regular working hours.
  • Must be legally authorized to work in the United States without restriction and/or company sponsorship.

Dollar Limit Approval Thresholds (for applicable roles)

  • Reference BIG Construction Employee Handbook

Working Conditions & Environment

  • May be required to work beyond office hours – some nights and weekends – as required by the needs
    of the department and this position as well as the needs of the organization.
  • Must be able to commute as required from office to job-site locations located within a 100-mile radius
    from office as required. Reference employee handbook regarding mileage reimbursement.


This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. The duties above are not to be considered a complete list of duties and responsibilities assigned to this position. Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.